How to be an Assembly

This page explains the process of registering your Assembly for 38C3.

See also

More assembly-related topics are covered by the Assemblies Team at Infopage 'Assemblies'

Work in progress

This page is brand new, contact someone in case of panic (or feedback).

What is an Assembly

At Congress, "Assembly" is a word used for a group of people who may request a share of Congress' venue space to self-organize in during Congress, usually with intent to be findable by other people. Possibly presenting things or half-organizing conversations or other stuff. Shortly before Congress begins, an Assemblies list will become available at The Hub. You can also check out last year's Assemblies list to get a better idea.

Registering for 38C3

To register an Assembly for participation at 38C3 (and do other assembly-related management and public listing stuff), use The Hub's Assembly management features: https://events.ccc.de/congress/2024/hub/backoffice/

Assembly management features at The Hub:

  • Register your Assembly for Congress
  • Put members into your Assembly
  • Publically announce Assembly Events, Projects, and "Badges" (explanation of that soon)

Furthermore, you can:

  • Specify what infrastructure and what (kind of) space your Assembly needs
  • Create your Assembly's public profile page: Banner, links, descriptions, contacts etc.
  • Associate with a Habitat (if you want to become a Habitat, talk to the Assemblies Team)
  • Loosely declare other Assemblies as related to yours
  • "Possibly more"

Make sure to complete both registration steps

After registration, go to your "my assemblies" list at The Hub and verify that your Assembly's Status actually displays 'registered'. If it does not, consult Terminology: Assembly 'Status'

After the registration

After you registered your Assembly, wait and keep an eye on your Assembly's status display. The Congress organization team(s) will be informed of your registration and of your Assembly's specific needs. The teams may or may not contact you. Eventually, provided that there are no showstopper issues, your Assembly will be assigned a fitting spot at the venue ("usually" one or two weeks before Congress, but December 26th at the latest). See Infopage 'Assemblies' > Where is our assembly?

In Hamburg

How and when to get into the Congress Center Hamburg building (CCH) to set up your Assembly:
• Infopage 'Assemblies' > Arrival & setting up

Enable other people at Congress to discover you and understand who you are. For example, you can fill your Assembly's profile with things that demonstrate what you stand for as an Assembly. During Congress, your Assembly's profile will be listed in The Hub's Assemblies list together with those of all other Asssemblies for everyone to find. Consider creating interesting physical signage with your Assembly's name on it, as there can be a lot of different Assemblies close to each other at the venue, potentially making your group difficult to identify. You can also provide information about what will actually be happening at your Assembly during Congress: Your Assembly can register Assembly Events or your Assembly's Projects in The Hub. These will then appear in the Schedule, and The Hub's Projects list. You can also still add entries to the Event list or Project list instantly while Congress is already running. Remember this if there are spontaneous ideas at Congress and you want to increase the chances of random like-minded people joining in with you.

[Information about Assembly Badges and what they are may be added here at some time.]

Terminology: Assembly 'Status'

In the time before Congress starts, your Assembly's 'Status' will change multiple times. You can always see the current status of your Assembly in your "my assemblies" list at The Hub.

List of Assembly 'Status'es

  • Stage 1: "planned" ("geplant")
  • Stage 2: "registered" ("registriert")
  • Stage 3: "accepted" ("angenommen") or "rejected" ("abgelehnt")
  • Stage 4: "placed" ("platziert")
  • Stage 5: "arrived (self-annouced)" ("angekommen (eigene Aussage)") or "arrived (confirmed)" ("angekommen (bestätigt)")

What they mean:

"planned": You must fill in more detail information about the Assembly to finish registration. This status means that you have created an Assembly in the system and gave it a name, but have not yet finished the second step of filling in certain detail information. If you do not do this, your Assembly registration may or may not be ignored by the Assemblies Team and your Assembly may not get a place at Congress. Add more detail information to get your Assembly into 'registered' status.

"registered": All good so far, now keep an eye on further status changes while you wait for the Assemblies Team to get to checking your Assembly. They may or may not at some point contact you, for example if your Assembly has specified to have special (infrastructure) requirements.

"accepted": The Assemblies Team has finished handling your Assembly registration. This means that the registration process is completed. Wait for the status to be changed to 'placed' (be patient).

"rejected": This status will be set if the Assemblies Team has checked an Assembly's registration and probably talked to the Assembly, and for some reason has rejected it. This Assembly will not be at Congress this year.

"placed": Your Assembly has been assigned a spot at the venue and can now be found on the map.

"arrived (self-annouced)": This Assembly has officially declared to have arrived at the Congress venue, but the Assemblies Team has not verified it yet.

"arrived (confirmed)": The Assemblies Team has confirmed that this Assembly has arrived at the Congress Venue.

Help (contact)

38c3-hub@cccv.de to contact the team of The Hub.

Note: This email address is of the team of The Hub, which is the community and self-organization web interface / tool at Congress. There is also an Assemblies Team, find their contact information here: Infopage 'Assemblies'