Assemblies

Tl;dr: Where is my assembly? Find it on c3nav; arrival & setup from 25 December; questions on site: call DECT ASSM (2776) or email 40c3-assemblies@cccv.de.

What is an assembly?

Assemblies are groups from the chaos environment that jointly help shape part of the Congress. These can be, for example, hackspaces, Erfas, chaostreffs, NGOs, FOSS projects, or even online communities from the wider chaos environment. Space is provided for these groups to present their ideas, topics, and projects and to be approachable. So it's best to drop by a few assemblies to get an idea of what's going on there.

You can find out how to register an assembly on the info page “How to be an Assembly”. Information about the registered assemblies and what happens there can be found in the Assemblies List in the Hub. For orientation at the event, a map is available from c3nav.

Where is our assembly?

You will find the location of your assembly through c3nav.

Seat allocation and assignment

When registering an assembly, you request a number of seats. We understand it is not always possible to provide a realistic estimate at the time of registration. Often, requirements change until shortly before the event. To ensure fair allocation, we work with the pre-sales team to conduct a statistical survey. The ticket system gives everyone the opportunity to assign to an assembly. Anyone who is part of an assembly and will be spending a lot of time there can and should assign themselves to their assembly. When on-site planning begins, the Assembly Team receives a list of assembly names with their assignments. These numbers help determine a more realistic and fair allocation of space. However, assignment does not guarantee a seat. The Assembly Team will then review the total available space, the data provided during registration, and the results of the assignment, and try to take all needs into account as sensibly as possible.

To assign yourself, open your ticket order (look for mails from 40c3-tickets@cccv.de), use the order link, click on "Change details" in the "Ordered items" area, chose your Assembly and save. Do this for all tickets which are part of an Assembly.

Shared Tables

Individual tables throughout the assembly areas are marked as “Shared Tables.” These tables are intended for quick ideas that arise in the moment and keep the Congress moving. Workshops and sessions, discussions, joint crafting and hacking... These tables are explicitly not intended to be occupied permanently; they are to be used for a limited time. There will be paper lists on each of the tables for “reserving” them. These will be renewed daily.

Arrival & setting up

_Information for your personal travel is available on the Getting there page. We also welcome your help with general Congress build-up: see the Call for Angels for details.

You may begin setting up your assembly starting 25 December (unless you have been explicitly instructed otherwise).

  • On 25 December, we will be available for your arrival from 14:00 to around 20:00.
  • On 26 December, we will be available for your arrival from 12:00 to around 20:00.
  • On 27 December, we expect that it will still be possible to arrive with deliveries for your assembly, but since Congress will already be running by then, it might take longer to unload your equipment. Also, you will need to pick up a wristband before being able to enter the building.

Details

TODO

Delivering things

If you need to deliver or set up things for your assembly before 25 December, please discuss this with the Assembly Team in advance.

For packages and parcels (both before and during Congress), please have a look at the FAQ section on getting things to Congress.

How do I contact the assembly team?

The best way to reach us on site is via DECT (call: “ASSM”, i.e. 2776), alternatively via 40c3-assemblies@cccv.de or via RocketChat.